IT/Hardware/Scanners

This page is primarily on the Scanner DocuMate Xerox 3125.

To use the scanner, install the DocuMate Xerox drivers, and the scanning software on a Windows computer. Docs are here for the scanner and here for the software.

• Go to xeroxscanners.com and install first the drivers for the scanner. DocuMate 3125
  • Download both the drivers (DM3125_COMIS_5.1.1019.9273.XX.exe or similar)
  • And the OneTouch software (OT4.4.6.4024.2135.XX.exe or similar)

Tray WindowThe window that appears above the tray. Click the scan button on the left side to begin a scan.

• OneTouch will be a tiny window shown at the bottom right of the screen above the tray. Looks like the right.
• With the scanner plugged into the computer through USB, click Scan to begin a scan using the shown settings. The default settings will almost never be satisfactory, so keep going to configure OneTouch.

Configuration WindowThe OneTouch configuration window

• Open up "Configure OneTouch" from the start menu.
  • The window will look something like the right
  • You can setup multiple configurations (essentially different scanning profiles) in the list. The default "Color Page HQ" is usually close to what you want, so click on that and choose "Copy..." to duplicate it
  • Double click on a configuration (or click "Edit...") to edit it.

Settings WindowThe OneTouch configuration settings window

• Edit the configuration to your needs
  • The window will look like the right
  • To choose the configuration you are using, select it and click Apply. The tray window will
  • Make changes to the settings, scan a few pages, open the result, repeat. This will take a few tries and is different for different types of pages.
  • Choose a Mode
    • Use "Black&White" if everything on all of your pages is only either fullblack or fullwhite (and no gray shades)
    • Use "Grayscale" if there are different shades of gray but no color
    • Use "Color" if your pages are colored.
  • Choose a resolution
    • 300 dpi recommended. Good enough quality for images and text and scans at about 1 MB / page. (Before compressed with NAPS)
    • You can use higher or lower if needed
  • Choose brightness and contrast
    • This is trial-and-error. Depends on paper type (glossy or matte), paper thickness, colors/images on the page, etc. Usually takes about 10 minutes experimenting to find a sweet spot.
    • Usually 50% brightness (default) is too much. 45-48% seems to usually be the right amount. Everything should show up clearly, without producing significant glare on the page.
    • Contrast depends on what you are scanning. Usually should be 70-80% but can vary more. If you are losing colors (the pages are washed out), lower the contrast. If it is difficult to tell between different objects on the scan, or the background of the paper is grainy and dark, increase the contrast.
  • Make sure you choose the correct option for simplex or duplex printing under Page Settings.
  • Choose an output directory under storage settings. Keep in mind that whatever directory you choose, the software will create a subdirectory called "PDF Documents" for your scans. They will be named by the current date.
  • Click OK to close the window. Do not click Apply. The software will often crash if you do.
    • You are allowed to click Apply in the Properties window where the configuration list is (Configuration Window), but not in the configuration settings window (Settings Window).

• Run the scan
  • Place the pages to scan inside the scanner. Place the first page downwards, facing away from you. The top of the page should be down as well. If you do this incorrectly, the pages will be upside down or reversed. Not a big deal. It's another two clicks inside NAPS.
  • Choose "Scan" in the tray window to begin the scan.
  • The scanner will scan all the pages inside the document tray. When it is finished, the final PDF will be created in your storage directory and shown in Explorer. Rename the file to your desired name.
  • Place the next pages inside the scanner and press scan again.

• Process the scans using NAPS (Not Another PDF Scanner)
  • Transfer the PDFs to a Linux device with NAPS.
  • Import each PDF to NAPS (takes a few seconds per page)
  • Process them if necessary
    • Do not use deskewing. OneTouch already does that and once in awhile NAPS "deskews" a page off 20 degrees and it is completely off.
    • Reorder and flip/rotate as necessary (usually not)
  • Save as a new PDF
    • OCR runs at save time
    • NAPS will compress the PDFs much smaller (usually <0.5 mb / page)
  • This process just requires doing it again for each PDF. Isn't easily automated.